YWCA of the City of New York is on a mission to eliminate racism, empower women and promote peace, justice, freedom and dignity for all. We are a multiracial women’s social justice organization dedicated to addressing issues that emerge at the intersection of race, class and gender. This position will report directly into the Chief Operating Officer.
Support the Chief Operating Officer (COO) in the management and overall functioning of the YWCA, information technology, and HR related issues. A key member of a small but dynamic team, the ideal candidate will be flexible, responsive, and willing to take on additional tasks or projects as requested by the COO. Specific experience in regulatory compliance and/or payroll administration is preferred. Responsibilities include but are not limited to:
Essential Duties and responsibilities
• Overseeing HR, payroll, applicant tracking systems and employee records to ensure accuracy
• Improve the overall operation and effectiveness of the organization, including HR benchmarking and preparing reports as needed to support human capital data trends for both internal and external parties
• Remaining current with employment laws and regulations, and complying with all existing governmental and labor legal and government reporting requirements including any related to the Equal Employment Opportunity (EEO), the Americans With Disabilities Act (ADA), the Family and Medical Leave Act (FMLA), Employee Retirement Income Security Act (ERISA), the Department of Labor, worker compensation, the Occupational Safety and Health Administration (OSHA)
• Updating company organization information such as organization charts, employee handbook and the employee directory
• Supporting recruitment efforts for exempt and nonexempt personnel
• Managing annual certificates renewals (liability insurance, worker’s comp & disability), and supporting insurance issues related to programs (field trip certificates of insurance), across each program, summer programming, trips & special events and as needed for grants
• Assisting employees and supervisors with general support as it pertains to the workspace, and managing employee relations and conflict resolution
• Manage the performance review process
• Special projects, ad hoc requests
• Overseeing benefit plan communication, enrollment and administration, and assisting employees with day-to-day questions about benefit plans
• Managing relationships with benefit brokers and acting as a liaison between employees and benefit providers to resolve problems and ensure effective utilization of plans
• Compiling support for year-end retirement plan testing and audit
• Monitoring new hires, status changes, and terminations as they pertain to benefit eligibility
• Conducting new hire orientations, fulfill onboarding checklist based on company and legal requirements
• Serving as administrator for the Y retirement fund and the 403b: overseeing enrollment, and providing calculations to the fund per pay cycle, and assisting in the preparation of the 5500 for 403B and Health and Welfare Plans
• Supporting the COO and acting as point of contact for insurance broker including coordinating research for COO to make recommendations for renewals of Health, Dental, Vision plans
• Liaising with audit teams on issues related to HR, staffing, payroll and benefits
• Maintaining confidentiality of employee records and information
• Administer payroll cycle bi-weekly for both exempt and non-exempt employees
• Manage accrual calculations for employees
• Process vacation accrual payments upon separation, bonus payouts, and any other payroll adjustments
Employee Engagement and Operations
• Supporting the COO in monitoring the organization’s culture so that it supports the attainment of the company’s goals and promotes employee satisfaction
• Ensuring employee handbook is current and updated with policies that meet the needs of the organization while ensuring compliance with state and federal laws, including COBRA, HIPAA, FMLA, ERISA, and applicable postings
• Bachelor’s Degree preferred
• A minimum of 5 years’ experience, required.
• Knowledge of benefits and compensation programs, unemployment and labor laws, and record retention best practices
• Strong work ethic and professional values
• Strong interpersonal skills both verbal and written
• Self-motivated, able to work well independently and take an initiative
• Ability to work collaboratively with a multidisciplinary team
• Fiercely detail oriented with ability to prioritize short-term needs with long-term planning.
• Desire to learn and grow as part of an expanding organization; team player with a flexible, creative, and analytical approach to problem solving.
• Flexible, organized, and dependable with excellent problem-solving skills
• Able to manage multiple competing priorities and proven ability to meet deadlines
• PHR, SPHR or other HR certification, preferred
• Commitment to the YWCA – NYC’s social justice mission
Position is Full-Time, Exempt.
Position is based out of Manhattan’s Financial District.
The YWCA of New York City is an Equal Employment Opportunity Employer providing equal employment opportunities without regard to race, color, sex, age, religion, sexual orientation, or national origin. This policy also includes the handicapped and all disabled Vietnam-era veterans. The YWCA of New York City utilizes only job-related criteria in making decisions concerning applicants and employees.
Please send a resume and thoughtful cover letter to HRConsult1@ywcanyc.org